We recently had a chat with an organisation about how they handle their project data and media files. Let’s just say… we could see plenty of room for improvement in their workflow! Org N: “We’ve got this custom database system that we built a few years back. It’s supposed to be our central hub for …
How Government Agencies Benefit from Digital Asset Management – Part 2
This post continues from our previous discussion, How Government Agencies Benefit from Digital Asset Management – Part 1. Now, let’s dive into how we configured the DAM system specifically to enhance security and ensure compliance for this government agency. SAML Single Sign-On (SSO) Each login is authenticated through a centrally managed identity service – WOG …
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How Government Agencies Benefit from Digital Asset Management – Part 1
Recently, we successfully implemented a Digital Asset Management (DAM) system for a government agency. This system is now in use across 16 departments and accessible by thousands of users. Traditionally, DAM has been closely associated with commercial companies, marketing initiatives, and branding efforts. However, have you ever wondered how government agencies can benefit from DAM? …
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Maximising the Value of Digital Asset Management (DAM) Across All Departments
Digital Asset Management (DAM) systems are often associated with the marketing or corporate communication departments, as they are responsible for managing and distributing visual content such as images, videos, and brand assets. However, the true potential of DAM extends far beyond these specific departments. Implementing an enterprise-class DAM system and making it accessible to all …
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Why do some organisations ditch their DAM software system after using it for only a short period of time?
Ralph Windsor, an editor of DAM NEWS, noticed a recent atypical phenomenon – that organisations are looking for a replacement of their DAM software system when it has only been used for a short period of time. In the article “Why Resilience and Flexibility are Critical Factors for Successful Enterprise Digital Asset Management”, Ralph considers …
In search of a perfect enterprise Digital Asset Management system – Part 4
I do not have permission to download the files I want. Who can I get approval from? Many DAM systems lack advance governance features like download request and approval workflow. Even if there are such features, they are most likely not designed with multi-department deployment in mind. Here is an illustration. For …
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In search of a perfect enterprise Digital Asset Management system – Part 3
Access control for multiple departments During the evaluation of the new DAM system, there is an area that we pay a lot of attention to – access control for multiple tenants. Multiple tenants can be referred to multiple departments, offices around the world, clients, etc. We will use department for illustration in this article. …
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In search of a perfect enterprise Digital Asset Management system – Part 2
On-premises Hosting (content is hosted within the organisation) At DIW, we advocate hosting your images, videos, documents (digital assets) within your organisation or in a private cloud. However, implementing an on-premises enterprise DAM system may not be suitable for every organisation because of lacking of IT support team. In addition, you need to have …
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In search of a perfect enterprise Digital Asset Management system – Part 1
In the past one year, we have been searching and evaluating for a “perfect” enterprise Digital Asset Management (DAM) system. The objective is to replace the legacy DAM systems that we recommended and implemented for our customers in the past. Why did we take such a long time? Generally, after making an initial enquiry …
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They search and found the right images for corporate branding using… (not Google Search)
Recently, we received a draft copy of functional requirements document (FRD) from a potential customer. One of the requirements is that the Digital Asset Management (DAM) system must have a basic search function and an advance search function. Like many other potential DAM customers, they are not aware that there is …